Topic: Adding things

Topic type:

A guide to how to add items and topics to Kete.


Items are individual records in Kete. They can be a variety of different types:

  • Images
  • Audio recordings
  • Video recordings
  • Documents
  • Web links
  • Discussion

Topics are the way to gather items together into subject clusters of related material, regardless of item type.

Add a New Topic

Topics are gathering points for drawing clusters of items together. Kete Topics are built collaboratively by the Kete community, so you can edit other peoples work and they can edit yours. If you would like to know if someone changes a Topic you have written you can subscribe to an RSS feed.

Use Add item or select  Add a new Topic from the bottom of the search result or browse page.
With Add item you will be asked What would you like to add? Where would you like to add it?
Select whether you are adding a topic or an item from the dropdown menu.
Select to which basket you are adding the topic or item.
If you select a topic you will be asked to select a topic type.

Choose a topic type. A range of topic templates have been built based on different sorts of topics.
Once you have selected a topic and clicked on the choose button, a form will appear for you to fill in. Most fields are optional.
  • Title : A few words.
  • Short summary: a sentence summarising or introducing the topic.
  • Description: this field can be as long as you like and is the body of the topic. You can use the Text Editor tools to format your text if you like, with bolding, highlighting or italics. You can insert tables, links or images
  • Tags : Tags are keywords which are used to search Kete. Enter as many as you like, separated by a comma.  The more tags you enter here the more chance we have of other people finding it.

Some topic types contain many fields.  Just fill out as many fields as you have information for.

Check the licence.

When you have finished select Create.
You can link related items to this topic, or link to related items or related topics already in the database.


Linking Things

How to link items and topics together to create webs of related material.

All linking is done from a Topic; you can link to another Topic, or to any Item type.

Link a Topic to an existing topic or item

  • In the Related Items box on each Topic page, you will find  Link existing
  • Click on this and a pop up window will appear with a search box.
  • Choose whether you are looking for a topic or an item type.
  • Enter a keyword or two and a list of results that match your search will appear.
  • Select the results you want to link by ticking on the box to the left.
  • Add
  • When linked the message Successfully added item relationships will appear .
  • When you have finished close the window.

If you are unsure whether a Topic is related or not you can go to the Topic detail page by clicking on the Topics title, and the Topic will open in a separate window. Close the window when you are finished by clicking the red cross in the top right corner.


Remove a linked item

If an item or topic has been linked by mistake to a topic, in the Related Items box, use the Remove link

  • Select the type or material you want to remove
  • Tick the item you want to remove
  • Click Remove


Creating links in description fields

Text Editor : You can link text or images to other items or topics. Select the text,. or click on the image that you want to be the link and then select the chain icon from the top row of the toolbar immediately above the description field. Enter the web address for the link into the url field and save.


Protecting your Topic From Changes

If you want your work to stay as you wrote it, and not be available for editing, save it as a PDF and attach it as a document item. Just enter a summary into the description field, rather than the full text, and put lots of useful tags to help people find your work. You could also write a really brief Topic using the publication template and link it to your document, especially if your work comprises many pages. Put each section up as a separate document and link to them from the topic.


Add a new Item

Adding item types uses the same process as adding a topic type, although the forms may have slightly different fields to fill in.

  • Use either the Add item link or go to the appropriate tab (e.g. the Image tab if you are adding a photo) and use the Add a new ... link
  • If you use Add item select the type of item you are adding from the drop down menu: Images - Audio - Video - Documents - Web links
  • Fill out the template: title, short summary and description
  • Browse to the file you want to upload from your computer.
    Any common file format can be loaded.
  • Add tags.
  • Complete the optional fields if you have the information.
  • Save your work -  click on the Create button.



Images can be digital photographs, digital copies of photographs or digital photographs of objects or things. Any common file format can be used; jpegs for preference. Tiffs will work but they won't generate a thumbnail image in the search results. Try to keep under 200 dpi.

  • Compressed images are quicker to download. To do this, open image with Microsoft Office Picture Manager, click on Edit pictures, Compress Pictures, select Compress for Web pages, click OK. Images should be no more than 50KB.

There are two ways to create an image record:

1. Choose Add item > Topic > Image (from the drop down menu), and continue (upload image, fill in the title, and a brief description/caption, and add relevant tags).

2. Or, once you have a basic Topic entry (text) entered and saved, use the link in the box below the saved Topic entry to add an image - use "Create" for an image that isn't loaded into kete, [or "Link existing" for one that has been loaded].

To load into the body of the text you need to right-click on image - thumbnail medium is best - choose properties - and copy the url in the Address part of the properties view; this is the url you paste into the "insert image" icon on the task bar in the edit page. In the pop-up box that appears, paste in the url of the image, add a title, choose an ‘alignment' if you want text to wrap around the image. Create space between the image and text by inserting a number into the ‘Horizontal space' and/or ‘Vertical space' boxes.

Images can be edited by selecting the image and right-clicking and selecting ‘Insert/edit image', or by selecting the image and clicking on the image icon in the top row of the editing toolbar.

Important: Before deleting an image, unlink it first.


Images: Add a related existing Item

At the bottom of each Topic page, for each Item type, you will find +Link image (or documents, audio, video, web link).

Click on this and a pop up window will appear with a search box. Enter a keyword and a list of Images that match your search will appear. Select them by clicking on the white box to the left. As each one is linked it will disappear from the list and be replaced with the message 'Image Linked Succesfully'. When you have finished close the window.


You need to save your video clip as a simgle file, not a folder with an audio and video file. We have successfully uploaded .mpg ,  .avi  and  .wmv video.


You may have something to say about a topic or item; maybe you think it contains errors but you are not sure, or you want to add an informal comment or recollection. Use the Discuss this box.  You can add a comment to the discussion by clicking the Add a Comment hyperlink.



Sometimes the copyright statement of something you found on the internet forbids you from copying or saving the information. In this case you can add a weblink to link back to the place on the internet. You will need to add the url of the web resource, instead of browsing for a file.

The url is displayed in the address bar and usually starts with http://www. Instead of copying this long piece of information down you can copy and paste. Copy by right click on your mouse then selecting copy, or cntrl C. To paste it in either right click - paste or Cntrl V.



You can attach most common file types as documents, compressed jpegs  for preference. The documents can be a scan of the original document, as long as not under copyright. To help people find your document:

  • Title: Write a short, specific title.
  • Short summary: A few sentences summarising the contents of the document. This will display on the search results list.
  • Description: This can be a complete transcript of the document if you wish, or someone else might do this for you.
  • Tags: enter lots of keywords.

If you want to write your description first, please use a text editor, like Notepad (Start/Programmes/Accessories), rather than Word or Word Pad.  Don't do any formatting except paragraphs, because it will all be lost when you paste it into Kete - but you can format it in once you have copied it in.

Documents are a great way to manage large works. Scan each small section, as in a few pages, and add each section as a separate document.  Gather them all together by linking them to a Publication topic.



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